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1. Introduction

​Field Tech Survey is committed to fostering an inclusive and diverse workplace that values and respects all individuals. We recognise that equity, diversity, and inclusion (EDI) are fundamental to our success and are essential for creating a positive working environment where all employees can thrive. This policy sets out our commitment to promoting EDI in all aspects of our business operations, ensuring compliance with relevant laws, including the UK Equality Act 2010.

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2. Purpose

The purpose of this policy is to ensure that all employees, contractors, and stakeholders are treated with fairness, respect, and dignity. Field Tech Survey aims to create a workplace free from discrimination, harassment, and bias by fostering an inclusive culture where individuals from all backgrounds can excel. This policy is designed to promote equitable access to opportunities and to establish clear guidelines and procedures to prevent discrimination while actively addressing inequities in employment practices, career development, and workplace interactions.

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3. Scope

This policy applies to all employees, including permanent, temporary, and contract staff, as well as business partners, subcontractors, and suppliers who engage with Field Tech Survey. It extends to any individual or entity interacting with the company in any capacity, ensuring that EDI principles are upheld across all business operations, partnerships, and professional relationships.

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4. Legal Framework

Field Tech Survey operates in compliance with the UK Equality Act 2010, which protects individuals from discrimination based on protected characteristics, including age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, and sexual orientation. Additionally, our commitment is aligned with the Human Rights Act 1998, which guarantees fundamental freedoms and rights for all individuals. The Employment Rights Act 1996 further informs our approach to fair treatment in the workplace, and the Health and Safety at Work Act 1974 ensures that our employees operate in a safe and supportive environment.

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5. Definitions Equity

Refers to the process of ensuring fair treatment, access, opportunity, and advancement while actively working to eliminate barriers that have prevented the full participation of underrepresented groups. Diversity encompasses the wide range of differences among individuals, including but not limited to race, gender, disability, sexual orientation, age, and cultural background. Inclusion is about fostering an environment where all individuals feel valued, respected, and able to contribute fully, without fear of bias, discrimination, or exclusion.

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6. Commitment to Equity, Diversity, and Inclusion

Field Tech Survey is committed to creating an equitable and inclusive workplace by ensuring that all employment practices, including recruitment, training, promotion, and career development, are based on merit and fairness. We strive to maintain a workplace where everyone has equal access to opportunities and is not disadvantaged due to personal characteristics or circumstances. Our commitment extends to eliminating biases in decision-making processes, ensuring transparency in policies, and encouraging diverse representation at all levels of the organisation. Additionally, we are dedicated to providing reasonable adjustments to support employees with disabilities, ensuring that all individuals can fully participate in their roles. We promote a culture of respect, dignity, and collaboration, where diverse perspectives are valued and embraced.

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7. Prohibited Conduct

Field Tech Survey strictly prohibits any form of discrimination, harassment, and victimisation in the workplace. Discrimination occurs when an individual is treated unfairly based on a protected characteristic, such as race, gender, disability, or age. Harassment includes any unwanted conduct that creates an intimidating, hostile, or offensive environment for an employee or stakeholder. Victimisation occurs when an individual is treated unfairly or penalised for raising a complaint or supporting someone else in doing so. Additionally, we recognise the harmful impact of bias and microaggressions, which are subtle yet damaging behaviours that can marginalise individuals or groups. These actions are unacceptable and will be addressed through formal procedures.

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8. Recruitment and Employment Practices

Field Tech Survey is committed to ensuring that all hiring and employment decisions are based on skills, experience, and qualifications, with no bias towards gender, race, disability, or any other protected characteristic. Job descriptions and advertisements are designed to be inclusive and attract a diverse pool of candidates. The recruitment process is structured to ensure fairness, with diverse representation in shortlisting and interview panels to minimise unconscious bias. Additionally, accommodations are provided to candidates with disabilities to ensure they can participate fully in the recruitment process. The company upholds the principle of equal pay, ensuring that there are no disparities based on gender, race, or any other protected characteristic, and that all employees are compensated fairly for their work.

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9. Training and Awareness

To reinforce our commitment to EDI, Field Tech Survey provides regular training to all employees, ensuring that they understand the importance of diversity, equity, and inclusion in the workplace. This includes training on recognising and addressing unconscious bias, preventing discrimination, and fostering an inclusive work culture. Leadership and management teams receive additional training to equip them with the skills to promote EDI within their teams, ensuring that policies are upheld and integrated into daily operations. Training sessions are continually updated to reflect emerging best practices, industry developments, and legal requirements.

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10. Reporting and Complaints Mechanism

 Employees who experience or witness discrimination, harassment, or unfair treatment are encouraged to report their concerns through the company’s confidential reporting system. All complaints will be taken seriously and investigated promptly and fairly, with appropriate corrective actions taken when necessary. Field Tech Survey operates a zero-tolerance policy towards retaliation, ensuring that individuals who raise concerns or assist in investigations are not subjected to adverse treatment. Reports can be made to HR or through an anonymous reporting mechanism, allowing employees to feel safe in voicing concerns without fear of reprisal.

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11. Accountability and Monitoring

 Senior leadership at Field Tech Survey holds ultimate responsibility for ensuring that EDI policies are effectively implemented and upheld. Regular reviews and assessments of workplace diversity data are conducted to measure progress and identify areas for improvement. Employee feedback surveys are used to gauge inclusivity within the workplace and inform further policy enhancements. Additionally, compliance audits and periodic reviews ensure that all aspects of the policy align with legal requirements and industry best practices.

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12. Reasonable Adjustments and Accommodations

 Field Tech Survey recognises the importance of providing reasonable adjustments to ensure that employees with disabilities or health conditions can work effectively. This may include modifications to workstations, flexible working arrangements, or additional support as required. Similarly, cultural and religious accommodations are respected, ensuring that employees have the freedom to observe religious practices while fulfilling their professional responsibilities. The company is committed to fostering a supportive and adaptable work environment that meets the diverse needs of its employees.

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13. Supplier and Partner Expectations

Field Tech Survey expects all suppliers, business partners, and contractors to uphold similar EDI principles. We work only with organisations that share our commitment to fairness, non-discrimination, and ethical business practices. Contracts and agreements include anti-discrimination clauses, and any supplier found to be in violation of these principles may face termination of their contract or partnership. This ensures that EDI values are upheld not just internally but across our supply chain and professional networks.

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14. Continuous Improvement

 Field Tech Survey is committed to continuous improvement in its EDI practices. We engage with employees regularly to ensure that their voices are heard and that policies reflect the evolving needs of the workforce. Benchmarking our efforts against industry standards and working with external organisations allows us to implement best practices and drive positive change. By fostering an open dialogue​

and regularly reviewing our approach, we ensure that our commitment to equity, diversity, and inclusion remains strong and effective.

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15. Conclusion​

 Field Tech Survey firmly believes that equity, diversity, and inclusion are essential to fostering a productive and innovative workplace. By implementing this policy, we reinforce our commitment to providing a fair, respectful, and inclusive environment where everyone can thrive and contribute to the success of the company.

Policy Approval and Review This policy has been approved by senior management and will be reviewed annually to ensure its effectiveness and alignment with legal requirements.